Director of Finance
Portland, OR 97212
$80,250 a year – Full-time
About Open Signal
Open Signal envisions an anti-racist media future. Our staff are a diverse community of teachers, media artists, social activists and dynamic nonprofit professionals. Launched in 2017, we’re building upon the 35-year legacy of Portland Community Media to create a media arts resource unlike anything else in the Pacific Northwest. We currently partner with makers underrepresented in the mainstream media, offering dynamic education, a professional-quality equipment library, production studios and artist residencies. A people-powered alternative to corporate media, we broadcast five cable channels and an online network with locally produced, non-commercial content.
Learn more at opensignalpdx.org.
The Director of Finance is responsible for managing financial functions. This includes assisting the Leadership Team with budget preparation; conducting financial analysis and preparing financial reports; developing and maintaining an effective system of accounting; managing the payroll process and maintaining accurate financial records for audit. This position will also be part of the organization’s six-person leadership team, which collectively shares decision-making and ultimate responsibility for the health of the organization. This is a unique opportunity to explore new models in organizational structure and philosophy.
80% Financial Management
- Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting;
- Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary;
- Oversee and lead annual budgeting and planning process in conjunction with the Leadership Team; administer and review all financial plans and budgets; monitor progress and changes; and keep all relevant stakeholders abreast of the organization’s financial status;
- Manage organizational cash flow and forecasting;
- Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements;
- Ensure adherence to all necessary business policies and accounting practices; review and revise, as needed, the finance department’s overall policy and procedure manual;
- Effectively communicate and present critical financial matters to the board of directors;
- Oversee the preparation of invoices, checks, account statements, payroll reports, and general ledger accounts with various registers; extracts general ledger information; compiles cost revenue reports, budget, and balance sheets; reconciles bank statements;
- Verify and post details of business transactions to the general ledger;
Monitor loans, accounts payable, and receivables to ensure that payments are up to date;
- Develop and maintain regular accounting reports through the company’s accounting system;
- General ledger reconciliation;
- Maintain the organization’s internal control systems;
- Manage any relevant contracted services (such as outsourced bookkeepers);
- Fixed assets reconciliation and depreciation expense calculation;
- Oversee Deferred Revenue reconciliation;
- Oversee the City of Portland Quarterly and Annual compliance reporting.
15% Leadership Team
- Assume shared responsibility with other leadership team members for the overall health of the organization and its staff, including collaboratively developing systems for staff communication and accountability;
- Develop a budget and fiscal year plan for the department which you oversee;
- Set and enforce goals for the department and staff which you oversee, tying them into the overall organizational goals and mission;
- Attend the weekly Leadership Team meetings and subsequent deep dive and adhoc meetings;
- Communicate regularly with other members of Leadership in a Leadership Team Slack channel.
Other Duties & Responsibilities
5% Other duties
- Participate in Open Signal committees, meetings and trainings as needed, including a minimum of 10 hours of equity training per year;
- Attend organization-wide meetings and training sessions;
- Attend Finance Committee and Board meetings;
- Other duties as assigned.
- Manages external relationships such as auditors & bookkeepers;
- Will manage a coordinator role in the future.
Minimum Qualifications & Experience
- At least seven to ten years of overall professional experience; ideally six-plus years of progressively responsible financial management experience;
- Demonstrated knowledge of Generally Accepted Accounting Principles and Non-Profit accounting principles;
- Experience with final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area;
- Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds;
- A track record in grants management;
- Technology savvy with knowledge of accounting and reporting software;
- A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making;
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders;
- Experience setting up human-centric, transparent and anti-racist financial processes;
- Experience applying anti-racism to supervisory practices, organizational policies and values;
- Commitment to creating a work environment that centers the voices of the communites we serve/prioritize, encourage applicants from diverse backgrounds to apply including BIPOC, LGBTQIA2S+, veterans, members of the disability community and gender non-conforming, applicants;
- Studies show that qualified candidates who do not meet 100% of qualifications are less likely to apply for positions, especially women, people of color and/or people living with disabilities. We encourage you to apply even if you do not meet all of the listed job qualifications.
- Requires at least 5 years of experience fundraising for nonprofit organizations
- Proven track record securing multi-year institutional grants.
- Experience envisioning and leading the development of new projects or programs, working collaboratively with team members, to deliver results
- Experience actively participating in anti-racist work in a nonprofit setting
- Exceptional writing skills
- Excellent interpersonal communication
- Excellent attention to detail and ability to manage multiple projects
- Creative vision and problem-solving skills, including willingness to test new strategies
- Flexibility and readiness to adapt to the changing needs of a growing organization
- Ability to work occasional evenings and weekends
Compensation and Benefits Include
- Full-time exempt position working 40 hours a week
- 10 flexible paid time off days to start and 2 personal days, as well as 9 paid holidays and a paid organization-wide closure during the last week of the year
- Fully covered medical, dental and life insurance
- 401(K) match after 12 months
- Professional development opportunities
- Flexible hours and work spaces; the job is typically performed under comfortable working conditions
Parking, when available, adjacent to the building
- Biannual staff parties/potlucks and occasional staff lunches
Send in your resume.
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