Website California Film Institute

Mill Valley Film Festival

Programming Associate

Location: Hybrid in-office/remote work, with the expectation of local SF presence mid-September through the Festival dates.

Status: Seasonal, full-time

Dates: 4/1/22 – 11/30/22

Compensation:  Non-exempt, hourly $24 – $26.50 per hour

About the job

Excellent opportunity for extremely organized administrator and film enthusiast to provide critical support to Programming Department of a prestigious international film festival. Reports to the Director of Programming.

Our Diversity, Equity, and Inclusion Commitment:

We strive for a culture where people sense like they are valued, can bring their whole selves to work free of oppression, injustice, harassment or discrimination, and that they experience belongingness through a common purpose. We are taking steps to ensure that the California Film Institute is a safe and equitable space for staff members, filmmakers, and audiences alike by incorporating inclusivity, diversity and accessibility measures into our business plan and tangible KPIs to hold ourselves accountable to serve and engage diverse audiences through our work. We are also working to examine racial justice internally in order to drive self-discovery and best inform how we can change practices and utilize our voice and position within the community.

Job Duties/Responsibilities

  • Provide general administrative support for director of programming (DP), including maintaining calendars and coordinating appointments and calls
  • Maintain data entry for tracking titles from Filemaker Pro database and updates for confirmed films for DP and executive director (ED) with follow-up if necessary
  • Create film and programs status reports and review logs
  • Organize and take notes for weekly programming meetings
  • Maintain and update Programming Manual
  • Research exhibition history for films under festival consideration and projects related to potential films and filmmakers
  • Arrange preview screenings for programmers
  • Support social media updates and interface with Marketing team
  • Maintain and organize follow-up correspondence on DP’s films
  • Coordinate Active Cinema, Mind the Gap, and Viva el Cine events as needed, with the initiative managers
  • Support liaison with Panels Manager
  • Support the publication process-may include fact checking and proofing and possible program note writing
  • Support and organize the slotting process
  • Assist in and schedule slotting with DP. Coordinate sign-offs with other departments and stakeholders (development, operations, publications)
  • Coordinate industry accreditation for programming. Interface with guest servicesSupport additional production needs for special content
  • Create show flows and updates for Big Nights and other special screenings. Support Publicity team on talent itineraries.
  • Act as details liaison during the festival for the DP. Awards handler
  • Provide filmmaker interface, possible introductions and/or Q&A moderation, and other duties as needed
  • Complete a post-festival wrap report and timeline


  • Superb organizational and administrative skills
  • Effective at developing and maintaining organizational systems and processes
  • Strong computer skills, with good knowledge of MS Office, FilemakerPro, Google
  • Mail/Calendars/Drive and Zoom
  • Comfortable working in a team environment
  • Proven experience in working under pressure
  • Proven skill with fulfilling deadlines and bringing projects to completion under pressure of concurrent deadlines
  • Excellent verbal and written communication skills
  • Excellent time management skills; ability to take direction and work independently with minimal supervision
  • Film background (education, experience) and/or festival experience a plus
  • Forty hours a week, with some overtime necessary in peak periods in August and October, including the duration of the festival (October 6-16). Some nights and weekends may be necessary

CFI is an equal opportunity employer to all. We celebrate diversity and are committed to creating an inclusive environment. Our policies prohibit discrimination and harassment of any kind based on age, race, color, gender, gender expression, gender identity, religion, sexual orientation, national origin, disability, genetic information, pregnancy, military or veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

To apply for this job email your details to